RPA Terms & Conditions

INTRODUCTION

To help you get the best out of Roynon Performing Arts and to understand our responsibilities to you and your responsibilities to us, please read the following terms and conditions. 

The language used should make these terms and conditions as clear as possible. The following policies exist to safeguard the wellbeing of our pupils and to ensure that the good name of our studios continue to be associated with high quality teaching and enjoyment of dance, drama, music & singing. Roynon Performing Arts reserves the right to refuse entry to classes if these rules are not complied with. 

The studio will review and amend its policies on a regular basis and advise parents and pupils to read this document thoroughly to ensure a clear understanding is gained. Please contact a member of our team if you require further information.

TERMS & CONDITIONS

1. Payments and fees

1.1 In order for a place to be kept open for your child in our classes, payment is required monthly in advance, by subscription only. 

1.2 Signing up through our website and setting up a subscription is the only registration and payment method Roynon Performing Arts will accept. We are no longer able to accept cash, cheques, monthly BACS payments or fast track payments. 

1.3 We reserve the right to make changes to these amounts and/or collection date if necessary. In this case, you will be given notice via email prior to collection. 

1.4 Fees are reviewed annually. 

1.5 The system we use is Membermeister. All registrations and payments are set up through our website which links to this system. 

1.6 Payment will be taken from the account you specify on 1st/2nd of every month. Failure to make payments on time may result losing your place in chosen class(es) and a late fee to cover admin. If you are having trouble paying, please speak to a member of our team and we will do our best to help. 

1.7 Prices are based on 38 weeks worth of classes and pro-rated over 12 months. 

1.8 There is a £20 registration fee when first joining. From thereafter, there is an annual membership fee of £10 per person to cover the admin of each student on our system/insurances and licensing.

1.9 The subscription system ensures everyone pays on time. Prior to this being introduced, almost 70% of fees were paid very late to Roynon Performing Arts (weeks delay, in some cases months), with some not being paid at all. 

1.10 Fees and event payments are non-refundable. 

2. Cancellation 

2.1 Should your child/Roynon student wish to cancel one of their classes then we require one month’s written notice via email along with fees (principal@roynonperformingarts.co.uk). 

2.2 Any classes that fall under 6 students in total may be subject to being cancelled (due to not covering overheads). 

2.3 All unattended lessons are still payable. Substitute lessons can be arranged where applicable. 

3. Clothing

3.1. Roynon Performing Arts branded Leotards, Leggings, Jackets, Shorts, Socks & Tights are available from https://dans-ez.com/collections/roynon-performing-arts  Tights, Socks & Shoes etc can also be bought from local dance shops and online retailers. We recommend buying shoes from a shop and not online. 

3.2. No jewellery or accessories to be worn to Roynon Performing Arts classes for obvious safety reasons. 

3.3. RPA uniform must be worn at every session.

3.4 Hair should be in a neat and tidy ponytail or ballet bun appropriate to the class. 

3.5 Any student wishing to take part in our performances will be required to purchase/ hire costumes, tickets etc.

4. Classes and performances

4.1. Roynon Performing Arts aim to provide the very best training. We will implement fun and discipline to do this. If we feel that any student is being disruptive on a regular basis we will issue a verbal warning. If this continues, we will speak to parent or guardian about the matter which may result in further action. 

4.2 Promotional pictures and footage will be taken throughout the year during classes. We will require a written request if you do NOT wish for your child to take part. RPA may also work in collaboration with outside media companies in line with our data protection policy. 

4.3. Our theatre performances will be recorded professionally by an external company. Personal cameras and recording equipment are not permitted. 

4.4. Any student found using a mobile phone will have the phone confiscated and returned at the end of the session. Mobiles are not permitted inside the studio, unless being used for learning purposes. 

4.5. We advise that your child/RPA student does not bring any valuables (i.e. phones, jewellery etc.) with them to class. Roynon Performing Arts do not accept any liability for lost or damaged belongings. Any belongings should have child’s name clearly marked. 

4.6. No child will be allowed to leave the building without a parent/guardian (unless arranged otherwise). Your child’s safety is paramount to us. 

4.7. Roynon Performing Arts cannot be held responsible for any injuries incurred during dance class. Teachers will ensure students are learning and progressing in a safe manner. 

4.8. If you are going to be late to pick your child/RPA student up, you must make contact to inform us. Late pick-up charges will apply. 

4.9. We have a discount available if more than 3 classes are taken. 

4.10 If you wish to add/drop a class, this must be confirmed in writing by emailing principal@roynonperformingarts.co.uk

5. Discipline

5.1. Unruly, disruptive behaviour in class will not be tolerated. We have a strict anti-bullying policy in place and expect our students to always adhere to this. 

5.2. We believe in teaching boundaries and setting a good example in line with our positive ethos to build our student’s confidence.

5.3. Our staff will not tolerate abusive or disruptive behaviour from students or parents. We will treat everyone with respect and appreciate the same in return. 

5.4 If a child/parent displays consistent unruly or aggressive behaviour, this could result in termination of class/workshop membership. 

6. General

6.1 Any medical conditions must be disclosed upon registration, and the responsibility falls on you, the parent/guardian, to update us when necessary thereafter. It is imperative that we are always fully aware of any health implications, for your child’s/RPA student’s safety and your own peace of mind. 

6.2 Roynon Performing Arts communication is predominantly made via email and social media. Please ensure you follow our social media platforms for recent updates and continue to check spam/junk email folders. Other important information can be found on our noticeboards. It is the parent/guardian’s responsibility to keep up to date with all relevant information regarding their child. 

6.3 From time to time, it will be essential for physical contact to take place between the teacher and student/peers. We always encourage safe practice and support students in doing so. 

6.4 In the event of a session being cancelled due to conditions out of our control, fees will be non-refundable.

6.5 All events are opt in, therefore show participation is not compulsory but is strongly recommended. 

7. Covid-19

7.1 Given the current climate, we will continue to follow government guidelines regarding the coronavirus situation and do everything necessary to ensure the safe running of the studios for both staff and students. 

Contact

If you have any questions or anything you would like to discuss further, please email Miss Sarah who will be happy to help: 

principal@roynonperformingarts.co.uk

By signing up to our classes, you are agreeing to the Terms and Conditions currently in place. With thanks,

Roynon Performing Arts Tea
m